Automate Your Pond Business

Published on February 27, 2023

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Automate your pond business to save time and money.

The idea of integrating automation into your pond business and administrative processes may seem daunting. You might even ask yourself, “Why not just do it manually?” Here’s why you need to automate your pond business:

Any task on hand can be completed manually. Manually is how everything has been done for centuries. However, would you ever knowingly waste time and money? Current technology allows us to utilize tools that save us time.

When you automate your pond business, repeatable tasks can be completed efficiently, effectively and without mistakes. This means you can focus on what’s important — growing your business and spending more time with your family.

Automate Quote Follow-ups for Your Pond Business

At some point in time, you will have to either present or send out a quote for services. Maybe you have a process in place already. But did you know that the entire quote process can be automated?

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What if the client never received your quote? You’ll never know if you don’t follow up. Automation greatly increases receiving a yes or no response. We all want a yes, but a no is better than crickets!

Automation also enables you to send personalized messages and texts to allow clients to easily accept your quote. All our lives are busy, and we all get sidetracked — make it easy for your client to find and accept your quote!

Quote automation will allow you follow up with clients without adding another task to your plate. Automating this administrative process will allow your quote follow-ups to send consistently without taking any of your time.

Automate Web Forms for Your Pond Business

If you are using a form on your website to collect customer information, it only makes sense to automate this data entry task.

Why, you ask? Form automation reduces inaccuracies and completely eliminates the manual entry of lead information into a customer relationship management (CRM) or email marketing software.

It also allows you to improve your response time to prospective clients. It’s a fact, the faster the response to a client, the higher your chance of converting them. Form Automation can send personalized email, text or even voicemail messages specific to customers interests based on form entries.

The possibilities are endless with form automation. It gives you the ability to set up numerous other automations that can represent a powerful addition to your company.

Quote automation will allow you follow up with clients without adding another task to your plate. Automating this administrative process will allow your quote follow-ups to send consistently without taking any of your time.

Clayton Graba, A Frog’s Dream Aquatic Services

Automate Data Entry

If you’re using any kind of online software to help manage your company, the most mundane task is entering all this data. It can haunt any business owner or administrator. Some companies utilize multiple software platforms, which translates to repeated entries of the same data.

Automating your data entry between software platforms will eliminate data-entry errors that can occur during manual entry, save time and provide consistent and accurate information across all software platforms you might be using.

Automating data entry is so relieving. Someone, whether it’s you or your staff, spends countless hours tied up entering data. Free up this time so your focus can be directed at more important tasks within your business. Instead of repeated data entry, complete it once and allow technology to repeat it for you.

Do the Math

So, how much time are we talking? Let’s break this down considering only data entry. Sooner or later, if not already, you’ve implemented something similar to Mail Chimp, QuickBooks or Jobber. A new client either calls or fills out the form on your website for a consult to build them their dream pond.

What happens now? You know all too well. All that information needs to be entered into MailChimp, and then QuickBooks, and then Jobber. That’s three different data entry points. Quickly and efficiently, this is going to take three to five minutes. Multiply that by 100 leads. That’s 300 minutes — at least five hours of data entry!

How many times a week are you entering data repeatedly? How many hours are you and your staff dedicating to data entry?

This scenario is only one task, multiply this by 3, 4 … maybe even 10 tasks, and those minutes and hours add up really quickly! Implementing and automating only three data entry tasks could potentially save you and your company up to 15 hours of time. What would you do with an extra 15 hours a week?

Don’t Wait to Automate Your Pond Business

Technology can be frustrating at times, but don’t be afraid of it. Automation can drastically improve your efficiency and save countless hours throughout the days and years.

Take the time to navigate this yourself or find someone who is knowledgeable and can help you create automated processes within your business. Change is tough, but you’ll be saying to yourself, “Why did I wait so long to do this?”

Of course, time is needed to implement and properly create all these automations. I think you’ll find that the time gained outweighs the time invested exponentially.

For more on automation read Automate Customer Experience

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